Executive Assistant

Job Summary

Job Description

What is the opportunity?

In this role, you will play a critical role by providing direct support to the VP , . You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the VP, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials.

What will you do?

• Calendar management including prioritizing scheduling and managing conflicts. Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)

• Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ; proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met

• Prepare presentation materials and agendas for meetings. Ensure relevant information is assembled and prepared for meetings.

• Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-ones with direct reports (functional and global). As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner

• As the VPs delegate for email and phone mail during absences, handle and forward issues, and prioritize for action upon their return

• Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval

What do you need to succeed?

Must have

• 5+ years working with C-Level or Senior Executives (Vice President & above)

• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.

• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook

• Excellent verbal and written communication skills

• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude

• Outstanding time management and proven ability to pivot/adjust to changing priorities

• Ability to prioritize high volume; competing priorities for multiple stakeholders and in turn deliver balance of advice and counsel with strong execution capabilities.

Nice-to-have:

• Project Management – ability to handle and coordinate projects

• Event Planning

Whats in it for you?

Opportunity to drive meaningful contributions as part of a complex Enterprise program that supports all of RBCs global businesses. Work closely with business partners to identify & enable data-driven opportunities and the support the advancement of RBCs Enterprise Client Data Strategy.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

#LI-Hybrid

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

HUMAN RESOURCES & BMCC

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2024-10-10

Application Deadline:

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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