Payroll Technician (1-Year Term)

The Langley School District is situated on the traditional unceded territories of the Matsqui, Kwantlen, Katzie, and Semiahmoo First Nations. At Langley School District, we prioritize student success through a holistic approach to education, valuing both academic achievement and personal growth. Our dedicated team of educators, support staff, and administrators work collaboratively to create dynamic learning experiences that inspire curiosity, critical thinking, and creativity.

Joining our team means becoming part of a supportive community that celebrates diversity, innovation, and collaboration. Whether you’re a seasoned educator or embarking on your journey in the field of education, Langley School District offers ample opportunities for professional growth and development.

POSTING DETAILS

Position – Payroll Technician

Start Date – As soon as possible

Duration – 1 Year Term, full-time

Schedule – Monday to Friday, 8:00am to 3:30pm

Location – Langley School Board Office

DUTIES AND RESPONSIBILITIES

Performs functions necessary to run payrolls, including editing and balancing batches, running payroll processing programs, updating payroll system history, balancing payroll to control figures, system backups and Electronic Funds Transfer.

Inputs and retrieves data including those related to new employees, changes in employee status, assignments, etc.

Collects, codes, and ensures accuracy of timesheets and absentee reports and follows up on errors as required.

Prepares manual cheques and stop payments.

Maintains records and makes necessary adjustments for sick leave, increments, absentees, income tax, WCB, EI, etc.

Processes and distributes forms for benefit coverage and ensures employees have appropriate coverage.

Reconciles general ledger accounts to payroll records and prepares remittances to Revenue Canada, benefit carriers, pension plans, unions, etc.

Answers inquiries from staff and the public by letter, telephone or in person, and relays messages as required.

Prepares invoices to employees for benefit coverage while on leave and to external agencies for repayment of employee salaries and benefits.

Prepares annual reports on sick leave and vacation and calculates payouts as appropriate.

Prepares Records of Employment, T4 Slips and Revenue Canada earning summaries as required.

Verifies employment status and/or history for various organizations such as banks and other school districts.

Calculates adjustments to statutory benefits for persons on multiple payrolls.

Prints, bursts, and distributes pay statements, cheques, and reports.

Prepares and/or files and maintains a variety of confidential and non-confidential materials and reports.

Lifts and moves office supplies and payroll documents.

Operates equipment such as computer, printer, typewriter, cheque signer, burster and sealer, calculator, FAX, and photocopier.

Performs other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this class specification.

QUALIFICATIONS AND EXPERIENCE

Grade 12 graduation plus completion of the Payroll Compliance Practitioner (PCP) certification or equivalent.

Two year’s related experience on a computerized payroll system.

Proficiency and speed in the use of calculators and a good aptitude for figures.

Ability to work with constant interruptions and the necessity to meet deadlines.

Ability to maintain close attention to detail for periods of sustained duration.

Ability to communicate effectively using tact and discretion in the explanation and clarification of information.

Ability to determine, judge and select appropriate course of action within limits of established methods and procedures.

Working knowledge of legislation and regulation relative to payroll including Employment Standards, EI, CPP, WCB, income tax, employee benefit plans and collective agreements.

Working knowledge of computers.

Physical ability to perform the required duties.

For your application to be considered, all required documents must be included:

Resume and cover letter

Copy of your Payroll Compliance Practitioner (PCP) certification

Proof of high school graduation (or completion of other post-secondary education that requires high school graduation as an entrance requirement)

Email addresses for a minimum of three references (ideally, former supervisors from your most recent/relevant role)

PLEASE NOTE

In accordance with the Criminal Record Review Act, successful applicants will be required to consent to a Criminal Record Check prior to employment.

We thank you for your interest in the Langley School District; however, only those persons selected for interviews will be contacted.