Executive Assistant, Family Office

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Executive Assistant who can provide support on a range of activities to ensure a high-quality product.

** The role of Executive Assistant is deemed to be an essential service and is required to be performed in office

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams in the Family Office practice.
• Communicate and coordinate with external clients on various administrative matters, including scheduling meetings, arranging for document delivery and coordinating for compliance related matters.
• Coordinate and collaborate with internal teams on administrative and engagement related matters for operational efficiency.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Manage the partners’ calendars, emails, contact database, travel arrangements, expenses, meetings, events, proposals, risk management, billing and communications.
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the proposal process as required, working with the proposal team and proposal coordinator
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Manage the risk management, billing, and client onboarding processes.
• Develop and maintain strong relations with the partners and provide timely and proactive support.
• Assist with onboarding activities for new full time and contract staff.
• Provide backup support for other partners and peers where required.
• Other Administrative tasks as the business requires.

What you bring to the role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint, Visio and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Strong project management skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Ability to quickly and smoothly adapt to changing client demands.
• Minimum 5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here.

Adjustments and accommodations throughout the recruitment process

At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support by emailing cdnersteam@kpmg.ca or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page.