Administrative Secretary

Requisition ID: 364398

Position Number: 20066739

Posting End Date: Open until filled

City: Winnipeg

Employer: Shared Health

Site: Shared Health – 170 Doncaster St

Department / Unit: Youth Forensic Service

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date – End Date: ASAP – Indefinite

Reason for Term: Other Leave

FTE: 0.80

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $20.594, $21.211, $21.846, $22.503, $23.178, $23.874

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Program Manager, the incumbent is responsible for the provision of secretarial and administrative support to the Manitoba Adolescent Treatment Centre. The incumbent will maintain a line of accountability to their assigned areas in matters relating to the day to day functions of the position. This position provides administrative and secretarial support to a multi-disciplinary team. These functions are undertaken consistent with the Manitoba Adolescent Treatment Centre’s established philosophy, objectives, policies and procedures.

Experience

• Two (2) years secretarial experience in a health/medical related environment.
• Experience with medical transcription as well as medical terminology preferred.

Education (Degree/Diploma/Certificate)

• Grade 12 or recognized equivalent.
• Formal training in applied office skills is required with an understanding of medical terminology.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Ability to understand somewhat complex situations, determine courses of action and respond in a professional manner.
• Experience maintaining a records management system, including classifying and coding electronic and hard-copy files.
• Word processing (40 wpm) and excellent typing and proofreading skills.
• Knowledge of computers and proficiency in Microsoft Office 365, Word, Excel, PowerPoint, Outlook, Databases and Adobe.
• Ability to deal with sensitive and confidential information using a balanced, unbiased approach to performance of job duties including:
  • The ability to maintain patient confidentiality.
  • Good interpersonal and written communication skills.
  • Good organizational and time management skills.
  • The ability to maintain accuracy, organize heavy workloads under pressure, and meet deadlines while multi-tasking.
  • The ability to follow directions closely and accurately, and the ability to work with initiative.
  • The ability to deal effectively with the difficult behaviors sometimes exhibited by people in distress.
  • The ability to work independently with minimal supervision or as part of a team.
  • The ability to provide a variety of administrative duties.

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the “Apply” icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.