Controller, Document Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

The Opportunity

Aecon Industrial brings seamless solutions to key clients through operational excellence, reliability, and continuous improvement. With the ability to self-perform across our diverse business offering and a strategic fabrication network, Aecon Industrial proactively and profitably manages projects across a diverse range of industrial business areas. (Renewable Energy, Natural Gas Distribution, Oil and Gas, Water, Mining, Cogeneration Energy, Chemical, etc.).

Reporting to the Quality Control Manager, the Document Controller is responsible for the processing / receipt, issuing (internal / external), reproduction, filing, auditing, and integrity of engineering and construction documents to ensure accuracy and timeliness for the project. Additionally, the understanding and integration of contractual requirements and Customer / Stakeholder specifications around Document Control will be required.

What you’ll do here:

• Receive and catalogue drawings and documentation meeting outlined project requirements
• Maintain project documentation according to EDMS project filing requirements
• Interface with project team to coordinate documentation control requirements and activities
• Ensuring accurate information handoffs to both internal / external parties
• Coordinate collaboration review of internal and external documentation with engineering teams on constructability including where required external stakeholders.
• Interfacing with client document control personnel, inclusive of Aecons sub-contractors & kickoff meetings
• Generate reports as required by the project on status / transmittal / master document registry / audit(s)
• Ability to interpret and implement process, procedures, workflows, and standards
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
• Develop training / work instruction / site plans in conjunction with reporting Manager in efforts to continuously improve Aecons Document Control & Information Management policy / procedure.
• Participate in charter groups for adaptive EDMS software platforms while collaborating with other support services within Aecon.

What you bring to the team:

• Three (3) to five (5) years of experience as a Document Controller, or an equivalent combination of education and related industry experience
• Basic knowledge of engineering / industrial construction terminology & contract model (design / progressive design) considered an asset
• Ability to understand and classify drawings and documentation for a multidisciplinary scope.
• Proficient and or willing to learn Electronic Document Management / Handling Systems
  • SharePoint / Aconex / Adobe / BlueBeam / ACC / BIM
• Advanced Microsoft Office products (Outlook, Teams, Word, Excel, BI, Power Point)
• Effective communication and proficient process and procedure understanding
• Strong organizational skills including verbal & written communication skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.